For Non-CA Agencies

Use of this Contract by Non-California State Departments and Agencies

 

According to California DGS, Local/US governmental agency use of this contract is optional.

Local government agencies are defined in Public Contract Code Chapter 2, Section 10298 (a) (b) and 10299 (b); this includes the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds for the acquisition of products While the State makes this contract available to local governmental agencies, each local governmental agency should determine whether this contract is consistent with its procurement policies and regulations.

US governmental agencies are defined as any state or federal governmental agency in the US.  It also includes their governmental jurisdictions as described in Public Contract Code Chapter 2, Section 10298 (a) (b) and 10299. This includes their State Universities and University systems, K-12 schools and community colleges empowered to expend public funds for the acquisition of products.  

Local governmental agencies shall have the same rights and privileges as State departments under the terms of this contract.  Any local governmental agencies desiring to participate shall be required to adhere to the same responsibilities as do State departments and have no authority to amend, modify or change any condition of the contract.

US governmental agencies may negotiate the specific provisions cited below.  If the parties cannot mutually agree, neither party shall be obligated to enter into an agreement:

  • Invoicing and payment provisions
  • Governing law, jurisdiction

A DGS issued billing code is not required for local/US governmental agencies to place orders against this contract.

 

For ordering procedures and policies, please refer to Ordering Page

DGS Administrative Fees

For all local/US government agency transactions issued against the contract, Vizocom is required to remit the DGS-PD an Incentive Fee of an amount equal to 1.25 percent of the total purchase order amount excluding taxes and freight.  This Incentive Fee shall not be included in the local/US governmental agency’s purchase price, nor invoiced or charged to the local/US governmental agency.

All prices quoted to local/US governmental agencies shall reflect State contract pricing, including any and all applicable discounts, and shall include no other add-on fees, with the exception of delivery charges in accordance with Section 22, Free on Board (F.O.B.) Destination.

Purchase Execution

Local/US governmental agencies may use their own purchase document for purchase execution.  The purchase documents must include the same data elements as listed below (Exception: Purchasing Authority Number and Billing Code which are used by State departments only):

  • Agency Order Number (Purchase Order Number)
  • Ordering Agency Name
  • Agency Billing Code
  • Purchasing Authority Number
  • Leveraged Procurement Number (Contract Number)
  • Supplier Information (Contact Name, Address, Phone Number, Fax Number, Email)
  • Line Item number
  • Quantity
  • Unit of Measure
  • Commodity Code Number
  • Product Description
  • Unit Price
  • Extension Price
  • Discount (if applicable)