For California Agencies

Use of this Contract by California State Departments and Agencies

According to California DGS, the use of this contract is mandatory for all State of California Departments.

State departments must adhere to all applicable State laws, regulations, policies, best practices, and purchasing authority requirements, e.g. California Codes, Code of Regulations, State Administrative Manual, Management Memos, and State Contracting Manual Volume 2, as applicable.

Prior to placing orders against this contract, State departments must have been granted non-IT purchasing authority by the Department of General Services, Procurement Division (DGS-PD) for the use of this statewide contract. State departments that have not been granted purchasing authority by DGS-PD for the use of the State’s statewide contracts may contact DGS-PD’s Purchasing Authority Management Section by e-mail at pams@dgs.ca.gov.

State departments must have a Department of General Services (DGS) agency billing code prior to placing orders against this contract.  Ordering departments may contact their Purchasing Authority contact or their department’s fiscal office to obtain this information.

For ordering procedures and policies, please refer to Ordering Page

DGS Administrative Fees

The DGS will bill each State department an administrative fee for use of this statewide contract.  The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

Current fees are available online in the Price Book & Directory of Services (https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on Purchasing under Procurement Division).

Purchase Execution

State departments not transacting in FI$CAL must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution.  An electronic version of the Std. 65 is available at the Office of State Publishing web site (https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx) (select STD Forms). 

All Purchasing Authority Purchase Orders (Std. 65) must contain the following:

  • Agency Order Number (Purchase Order Number)
  • Ordering Agency Name
  • Agency Billing Code
  • Purchasing Authority Number
  • Leveraged Procurement Number (Contract Number)
  • Supplier Information (Contact Name, Address, Phone Number, Fax Number, Email)
  • Line Item number
  • Quantity
  • Unit of Measure
  • Commodity Code Number
  • Product Description
  • Unit Price
  • Extension Price
  • Discount (if applicable)

FI$CAL Purchase Documents

State departments transacting in FI$CAL will follow the FI$CAL procurement and contracting procedures.

Blanket Orders

The use of blanket orders against this statewide contract is allowed.